E-school saas school admin guide

Documentation

By : WRTeam
Email : wrteam.priyansh@gmail.com

Thank you for using e-School Saas. In this document you will get to know more about school admin features and how the features works with some of the guide.


All the fields marked with (*) are mandatory.


Any deleted data will be moved into the trashed first. From trashed school admin can restore the data or delete it permanently.

Authentication


e-School Saas

e-School Saas

e-School Saas

  • School admin can access the system using admin email and admin contact as password. After successfull login school admin can access the default features even if they don't any active subscription. Default features are Student management, Academics management, Teacher management, Session year management.

Subscription


e-School Saas

  • If school does not have any active package then they can buy package from subscription->plans as shown in the image.


  • School admin can buy trial package if enable by super admin. Trial package can be only bought once. If school has bought any other package then they can not buy trial package.


  • Once package is subscribed it can not be cancel. School's upcoming package will be same as current package by default.


  • School admin can update current package. If school admin updates the current package then new package will start immediately. School admin can cancel or update the upcoming plan as well.


  • School admin will have allowed days set by super admin to pay the previous bills. If school admin failed to pay the bills with in given time then school will be deactivated and any active package of school will be canceled as well.


  • School admin can buy the add-ons if needed. Once add-on is added in the current cycle it can not be canceled. Add-ons will be expire with the subscribed package.



Dashboard

e-School Saas

Medium

e-School Saas

  • Medium here consider as language in teaching happens. School admin need to add at least one medium value.


Section

e-School Saas

  • Section here consider as divison. School admin need to add at least one section value.


Subject

e-School Saas

e-School Saas

  • School admin can manage the subjects here. Here school admin should add the all the subjects irrespective of class.


Semester

e-School Saas

  • School admin can manage the semesters here. Month occupied in any one semester should not be used in other semester.


  • Correct example : First semester(January-June) - Second semester(July-December)


  • Incorrect example : First semester(January-July) - Second semester(June-December). Here month of june is added in both semesters that is not correct.


Streams

e-School Saas

Shift

e-School Saas

Class

e-School Saas

e-School Saas

Edit class


e-School Saas

  • If school admin delete the class then it's subdivision, semester, subjects other related data will be deleted.


Class subject

e-School Saas

Assign subject to class

e-School Saas

  • Here school admin can assign subjects to class. Class can have core and optional subjects. Core subjects is compulsory subjects for students.


  • Subject that is part of the core group can't be part of optional group and it will same as vice versa.

Class section and teachers

e-School Saas

  • School admin can assgin class teacher or class subject teacher to any class. One class can have multiple class teachers and class-subject can have multiple teachers.

Transfer and promote students


Transfer students


e-School Saas

  • School admin can transfer student from one section to other section.


Promote students


e-School Saas

  • School admin can promote studetns from one session year to other session year.

Assign roll number

e-School Saas

  • School admin can change the roll number based on first name or last name of student.

Admission form fields

e-School Saas

  • School admin can add the extra fields here. Added fields will be reflected into student admission form.

Students admission

e-School Saas

e-School Saas

  • If school has any active package at the time of adding student then school admin can change the status of student (active or de-active). If school don't have package then status of the student will be consider as de-active by default.


  • At the time of adding new student, school admin can search the guardian by email and assign to the newly added student. If there is no guardian with the searched email then school admin can create the new guardian along with student.

Student details

e-School Saas

  • School admin can view all the students by class-section and session year vise.


  • School admin can only activate students if school has any active package. Once student is activated it will added into the bill.


  • School admin can update or delete the student. If school admin delete the student it will be removed permanently.


Students reset password

e-School Saas

  • School admin can view all the reset password request and accept or reject it.


Add bulk student data


e-School Saas

  • Please do not modify the dummy csv file content unless you want to do any modification.


Guardian


e-School Saas

Teachers


e-School Saas
e-School Saas

  • If school has any active package at the time of adding teacher then school admin can change the status of teacher (active or de-active). If school don't have package then status of the teacher will be consider as de-active by default.


  • School admin can only activate teachers if school has any active package. Once teacher is activated it will added into the bill.


  • School admin can update or delete the teacher. If school admin delete the teacher it will be removed permanently. School admin need to delete other data related to teacher before deleting teacher.

  • Teacher can login using given email and password. Date of birth of teacher will be default passowrd. Example : DOB is 5-08-1947 then password will be 15081947(ddmmyyyy).


Create timetable


e-School Saas
e-School Saas

  • Starting time and ending time of the lecture will be same for every class.


Teacher timetable


e-School Saas
e-School Saas

  • School admin can view all the teacher's timetable here. School admin can not modify the timetable related data here.


Holiday list


e-School Saas
e-School Saas

Student assignment


e-School Saas

  • School admin can view all assignment submission but they can not reject or accept any assignment submission.


Sliders


e-School Saas

  • School admin can manage sliders here. Sliders will be shown in the parent/student mobile app.


Student attendance


e-School Saas

  • School admin can view attendance of the students here. Only class teacher can take the attendance of the student.


Announcement


e-School Saas

  • School admin can manage the announcements here. Announcement sent by admin here will be shown in the noticeboard section of student/parent application.


Manage offline exam


e-School Saas


e-School Saas

e-School Saas

  • School admin can manage offline exams here. Once school admin publish the result of any exam from here then students and parents can view the exam result in application.


Offline exam result


e-School Saas

Exam grade


e-School Saas

Manage online exam


e-School Saas


e-School Saas

e-School Saas

e-School Saas

  • School admin can manage online exams here and view results as well.


Manage questions

e-School Saas

e-School Saas

  • School admin can manage quesitons here.


Manage questions

e-School Saas

e-School Saas

  • School admin can manage quesitons here.


Manage questions

e-School Saas

e-School Saas

  • School admin can manage quesitons here.


Fees type

e-School Saas

e-School Saas

Manage fees

e-School Saas

e-School Saas

e-School Saas

  • Before setting up fees school admin must add the payment details in system settings.


  • If any parent/admin paid optional fee/installment/full class fee then school admin can not modify the compulsory and optional fee. Only new optional fee can be added.



Paid fees

e-School Saas

e-School Saas

e-School Saas

e-School Saas

  • Installment is not allowed for optional fees.


  • School admin can pay the fee manually of any student.


  • School admin/user can pay extra amount along with installment amount. If installment amount paid then only advance amount can be paid in the installment duration.


Fees transaction logs

e-School Saas

Staff Leave

e-School Saas

e-School Saas

Manage expense category

e-School Saas

Manage expense

e-School Saas

e-School Saas

Payroll

e-School Saas

Manage session years

e-School Saas

e-School Saas

  • At a time only one session year can be activate. Active session will be consider as current/default session year.


Role & Permission

e-School Saas

e-School Saas

  • Following roles are reserved. Super Admin,School Admin,Teacher,Guardian,Student.


Staff

e-School Saas

e-School Saas

  • Default password of staff member is staff@123.


  • If school has any active package at the time of adding staff then school admin can change the status of staff (active or de-active). If school don't have package then status of the staff will be consider as de-active by default.


  • School admin can only activate staffs if school has any active package. Once staff is activated it will added into the bill.


  • School admin can update or delete the staff. If school admin delete the staff it will be removed permanently. School admin need to delete other data related to staff before deleting staff.


Support

e-School Saas

  • School admin can contact the support team assigned by super admin.


Features

e-School Saas

e-School Saas

  • School admin can view all the features and it's permissions available in the system.



General settings

e-School Saas

e-School Saas

Leave settings

e-School Saas

  • School admin must setup these details so staff can make leave requests.


Online exam terms and Condition

e-School Saas

  • Students in the application before starting the online exam will see this terms and condition.


Payment settings

e-School Saas

  • School admin must setup these details before setting up fee related stuff. School admin can get stripe account from here. https://dashboard.stripe.com/register


  • It is recommended to select the same currency in payment settings as it is in stripe account.


Contact Us


WRTeam has creative and dedicated group of developers who are mastered in Apps Developments and Web Application Development with a niche in delivering quality solutions to customers across the globe. Contact us today to find out how we can help you or for freelance work.

Visit Us : https://wrteam.in

Mail Us : support@wrteam.in


Thank you very much.